The Ohio State University Libraries (OSUL) materials will be
available for loan to other institutions for the purpose of
exhibition provided that such a loan would not represent an
unacceptable risk, would neither impede research at the OSUL
nor interfere with proposed projects sponsored by the Libraries.
No loans will be made to individuals. Items must be in good
physical condition for a loan to be approved. Fragile materials
may not be borrowed. Under most circumstances, materials borrowed
from OSUL may not be exhibited continuously for more than ten
weeks or more often than once every year.
All arrangements for lending OSUL materials must be completed
at least six weeks prior to the loan date.
Two signed copies of the loan agreement must be executed.
1. The borrowing institution must provide a written facilities
report which includes details of security arrangements.
2. Borrowed materials must be displayed under secure conditions
protected from ultraviolet radiation and intense visual light.
For most library materials, 75-90 microwatts per lumen and
300 lux illuminance are acceptable. Upper limits of 50 lux
illuminance and 75 microwatts per lumen of UV radiation are
required for the display of photographs. Temperatures shall
be maintained in the range of 65-75 degrees fahrenheit, and
relative humidity shall be 40-55 percent. The Libraries reserves
the right to require more stringent environmental controls
for the display of fragile materials.
3. Materials shall be provided adequate and non-damaging support
during exhibition.
4. Borrowed materials may not be altered or repaired in any
way without written permission from the lender.
5. Encapsulated or framed materials may not be removed from
their protective covering.
6. The borrower is responsible for including the credit line
specified by the lender in all exhibit-related published materials.
At least one copy of all published materials shall be furnished
to the lender at no charge.
7. The borrower must provide appropriate security and protection
from damage or deterioration from any external cause while
the object is in transit, in storage, and on exhibition.
8. The borrower is responsible for insurance coverage from
the shipping date through the return date unless otherwise
arranged in writing.
9. The borrower must pay all packing and transportation arrangements.
The lender must approve of all transportation arrangements.
10. The borrower must notify the lender of any item not received
as described on the condition report which accompanies it.
11. Materials must be returned to the lender at the address
noted on this agreement.
12. Materials must be returned in the same condition, and arranged
in the same order in which they were received.
13. The borrower must return all items packed according to
professional standards. Items shipped in special containers
must be returned in the same containers. The borrower is responsible
for damage incurred due to improper packing.
14. Copyright of borrowed materials resides with the particular
copyright owner(s). The borrower is responsible for securing
appropriate permission before reproducing any loaned work.
15. This agreement shall apply to all objects borrowed from
The Ohio State University Libraries and cannot be altered,
waived, or otherwise affected without the written consent of
a representative of the Libraries.
In order to cover the expenses of loan preparation, a research
fee of $50 per hour shall be charged. Payment of this fee is
due at the time the loan agreement is signed.
